Purchasing

Automatic Reordering

Keep inventory stocked with automated reordering.

Vendor Management

Maintain strong vendor relationships.

Vendor Performance Analysis

Evaluate vendor performance effectively.

Purchase Order Generation

Streamline the purchasing process.

Automatic Reordering Intelligent Stock Replenishment

Algo Technosoft’s smart reordering engine analyzes sales velocity, stock thresholds, and supplier lead times to automatically identify products that need restocking — ensuring uninterrupted availability.

How it Works

  • Analyzes sales velocity and stock thresholds.
  • Predicts when inventory will drop below minimum levels.
  • Recommends reorder quantities based on live sales data.
  • Generates Purchase Order (PO) drafts automatically.

Key Features

  • Dynamic reorder levels using sales averages.
  • Auto-suggested vendors and stock quantities.
  • Real-time stock status and reorder dashboard.
  • WhatsApp/SMS alerts for purchase notifications.

Benefits

  • Eliminates stockouts during peak seasons.
  • Prevents over-purchasing of slow-moving stock.
  • Reduces manual planning time by up to 70%.
  • Ensures vendor coordination with timely alerts.

Use Case

  • A watch retailer in Coimbatore receives auto alerts when Titan straps or Casio batteries fall below threshold.
  • Suggested reorders ensure uninterrupted stock availability.

Why it Matters

Automatic Reordering ensures that your retail or distribution business stays ahead of demand. With AI-powered purchase planning, you save time, reduce dead stock, and keep customers happy with always-available products — all seamlessly integrated into Algo Technosoft’s POS ecosystem.

Vendor Management Centralized Supplier Control

Algo Technosoft provides a dedicated vendor master module that helps you manage all supplier relationships from one place — covering contacts, contracts, GSTIN, credit limits, and payment terms.

Vendor Profiles

Maintain detailed vendor records with address, contact, bank, and GST details for seamless transactions.

Historical Insights

Track historical purchase data and price trends to make informed negotiation and sourcing decisions.

Payment Terms

Define flexible payment conditions, credit days, and automated due-date reminders to ensure accuracy.

Preferred Vendors

Tag preferred suppliers per product or category for faster procurement and consistency in supply.

Smart Integration

GRNs automatically update both vendor ledgers and stock registers — ensuring accounting accuracy.

Vendor Performance Analysis Data-Driven Supplier Evaluation

Purchasing isn’t just about buying; it’s about choosing the right supplier. Algo Technosoft’s analytics engine helps your business identify, evaluate, and collaborate with vendors using data-backed insights for smarter decisions.

Performance Metrics Tracked


⏱️ Average Lead Time

Monitor the time between PO creation and goods receipt to assess vendor reliability.

📦 Delivery Accuracy

Track item, quantity, and timeline accuracy for every delivery to maintain supply consistency.

🔁 Return & Rejection Rate

Measure product quality and vendor compliance by monitoring returns and rejections.

💰 Price & Discount Consistency

Compare historical price trends to ensure fair pricing and consistent discount policies.

Insights & Reports


📊 Vendor Comparison Charts

Visualize performance metrics to identify top and underperforming vendors instantly.

📈 Monthly Rating Reports

Auto-generate vendor scorecards to guide procurement strategy and performance reviews.

🚨 Delay & Mismatch Alerts

Get real-time alerts for delayed deliveries or frequent order mismatches.

Business Impact


🤝 Smarter Negotiations

Use factual performance data to negotiate better pricing and service terms.

🧭 Reliable Partnerships

Identify and retain dependable vendors while reducing reliance on underperformers.

⚙️ Optimized Procurement

Improve efficiency, reduce manual errors, and drive cost savings with analytics-driven insights.